18124190. CONSERVING SYSTEM RESOURCES USING SMART DOCUMENT RETENTION simplified abstract (SAP SE)

CONSERVING SYSTEM RESOURCES USING SMART DOCUMENT RETENTION

Organization Name

SAP SE

Inventor(s)

Kiran Venkatarama of Bangalore (IN)

Sudhir Verma of Gurgaon (IN)

Anupama Rakesh Singh of Bangalore (IN)

Ankit Lohiya of Bangalore (IN)

Raghuraj Shetty of Brossard (CA)

Ishita Kriti of Bangalore (IN)

Rohan Koul of Gurgaon (IN)

Anirudh Saraiya of Bhopal (IN)

Akhileswara Kumar Chatala of Bangalore (IN)

Suketu Nitin Dave of Bangalore (IN)

Rohit Kumar of Patna (IN)

CONSERVING SYSTEM RESOURCES USING SMART DOCUMENT RETENTION - A simplified explanation of the abstract

This abstract first appeared for US patent application 18124190 titled 'CONSERVING SYSTEM RESOURCES USING SMART DOCUMENT RETENTION

The patent application describes techniques for conserving system resources using smart document retention.

• The computer system identifies decision-making documents scheduled for deletion within a specified period and non-decision-making documents scheduled for deletion outside of the specified period or converted into a knowledge base document.
• It determines the similarity between decision-making and non-decision-making documents.
• A subset of decision-making documents is displayed based on the level of similarity with non-decision-making documents.

Potential Applications: - Document management systems - Information retrieval systems - Knowledge management systems

Problems Solved: - Efficient use of system resources - Streamlining document retention processes

Benefits: - Reduced storage space usage - Improved system performance - Enhanced decision-making based on document relevance

Commercial Applications: Smart document retention technology can be utilized in various industries such as legal, healthcare, and finance to optimize document management processes and improve operational efficiency.

Questions about Smart Document Retention: 1. How does smart document retention technology impact overall system performance?

  - Smart document retention technology can improve system performance by reducing storage space usage and streamlining document retention processes.

2. What are the potential applications of smart document retention technology in different industries?

  - Smart document retention technology can be applied in various industries such as legal, healthcare, and finance to optimize document management processes and improve operational efficiency.

Original Abstract Submitted

Techniques for conserving system resources using smart document retention are disclosed. A computer system may identify a first portion of a plurality of documents as being decision-making documents based on each document in the first portion being scheduled for deletion within a specified period of time, identify a second portion of the plurality of documents as being non-decision-making documents based on each document in the second portion either being scheduled for deletion outside of the specified period of time or having been converted into and stored as a knowledge base document, and determine a corresponding level of similarity between each decision-making document and each non-decision-making document. The computer system may then cause identifications of a subset of the decision-making documents to be displayed on a computing device based on the corresponding level of similarity between each decision-making document in the subset and at least one of the non-decision-making documents.